Careers

General Purpose:

Provide a full range of secretarial, clerical, and administrative support to legal staff.

Main Job Duties and Responsibilities

• update, record, and monitor deadlines for attorney and law office calendars
• answer telephones, greet clients, and take messages
• conduct initial client interview
• plan and schedule consultations and appointments
• respond and provide information to clients and potential clients
• coordinate client billing process and payment plans
• process, update status, and track legal work and reports
• collect and retrieve information from files as needed
• provide administrative support including copying, scanning, and faxing to make office paperless
• set up, organize, and maintain paper and electronic filing systems in accordance with recognized procedures and standards
• create, format, revise, and edit legal documents affidavits, complaints, motions, subpoenas, discovery, to name a few
• process and distribute documents
• gather case evidence and documentation including medical records, statement of charges, client, and witness statements
• review and proofread documents and correspondence to ensure accuracy
• prepare files for court for attorney
• other administrative and paralegal tasks as necessary

Education:

• Associate’s degree, but Bachelor’s degree preferred, paralegal certification a plus

Experience

• update, record, and monitor deadlines for attorney and law office calendars
• answer telephones, greet clients, and take messages
• conduct initial client interview
• plan and schedule consultations and appointments
• respond and provide information to clients and potential clients
• coordinate client billing process and payment plans
• process, update status, and track legal work and reports
• collect and retrieve information from files as needed
• provide administrative support including copying, scanning, and faxing to make office paperless
• set up, organize, and maintain paper and electronic filing systems in accordance with recognized procedures and standards
• create, format, revise, and edit legal documents affidavits, complaints, motions, subpoenas, discovery, to name a few
• process and distribute documents
• gather case evidence and documentation including medical records, statement of charges, client, and witness statements
• review and proofread documents and correspondence to ensure accuracy
• prepare files for court for attorney
• other administrative and paralegal tasks as necessary

• in-depth working knowledge of relevant computer programs including MS Office (Word is mandatory), Adobe, Rocket Matter, and CLIO are preferable
• experience with litigation computer applications, preferable
• experience with document management systems, preferable
• knowledge of law practices, preferable
• knowledge of legal records and procedures, preferable
• knowledge of applicable document development processes, preferable

Key Job Skills and Competencies

• energetic and eager to work from start to finish 
• planning and organizational skills
• able to adapt to changing priorities and demands
• deadline-driven
• strong verbal and written communication skills
• attention to detail and accuracy
• problem analysis and resolution
• sound judgment and decision-making skills
• information collection and management
• able to effectively handle sensitive and confidential information
• ability to work effectively as part of a team
• able to work well under pressure

Experience: 1 year or more is preferred, but not required

Work Location: Chicago Loop or Joliet Office

Schedule: Mon. thru Thurs. 9:30 am- 3:00 pm or 10:00 am- 3:30 pm (20 hours per week to start).

Pay: Starting at $14.00 per hour, with the potential for increase after 90 days.

References: Two (2) professional and non-relative references are required.

Respond: Please send resume (pdf) to [email protected] with Your Name (Legal Administrative Assistant/Paralegal Applicant) on the subject line.